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Privacy Best Practices On Using Workforce Tracking Software



tracking software best practicies

Maximum productivity is the goal of all business organizations. Therefore, it’s quite alarming to find out that most employees admit to wasting a lot of time on non-work activities during the workday. In a survey conducted by, 89 percent of the respondents reported wasting time at work on a daily basis.

As alarming as the findings were, they didn’t exactly come as a surprise.

There are simply too many distractions in the workplace. Even close relationships with co-workers can steal a significant amount of time from work. In recent years, however, the biggest contributor to time theft in the workplace has been found to be the Internet.

Offices that provide a free Wi-Fi connection tend to have decreased productivity due to the online activities of the employees. Most workers cannot avoid the lure of their social media accounts and all the other entertaining content online.

Suffice it to say, many enterprises are losing out on opportunities for greater income and profits due to distractions that curtail productivity. They find themselves facing an all-out war against their employees’ attention spans. So it’s crucial to get back on track, and one of the most effective ways to do that is to track the workforce.

Using Monitoring Technology to Keep Employees on Track

Tracking the workforce to prevent time-theft is easy with the help of workforce tracking software. With this provision, business owners or managers can easily monitor their employees’ activities and whereabouts.

Do they spend a considerable amount of time away from their workstations? Where do they go? What do they do? Why do they take a long time to complete day-to-day tasks? These typical inquiries will get their corresponding answers with the help of the tracking software.

What the Software Can Do

With the program’s powerful tracking technology, managing operations become more effective. The program can perform the following tasks:

  • Deliver to-the-minute location data on all employees and assets in order to provide the business with unsurpassed business analytics, which then will allow the organization to function optimally.
  • Improve response time to ensure staff safety and limit asset loss.
  • Deliver accurate data at all times that easily imports into payroll systems for recording time sheets.

Privacy Concerns Regarding the Use of Workforce Tracking Software

Even with the reliable performance of the program in tracking the activities of human resources, there are many associated concerns about privacy. Some organizations have had to deal with employees that didn’t feel comfortable with the idea of constantly being monitored through the effective GPS technology of tracking software. Also, workers tend to worry about their company overstepping their boundaries in tracking workforce activities.

Privacy concerns can taint the positive contribution of workforce tracking provisions. Therefore, business organizations need to identify and establish the best privacy practices on using the program. In doing so, employees won’t feel violated in any way and, instead, can become motivated to manage their behavior better for increased productivity, as well as to elevate company culture.

Smart Privacy Practices on Using Workforce Tracking Software

  • Study the legal guidelines regarding GPS tracking and then share these guidelines with all employees. In doing so, the business organization can build a more secure and trusting relationship with its workers.
  • Provide a thorough orientation on all the capabilities and limitations of the workforce tracker software. This will allow employees to prevent employer abuse. They’ll learn how to limit the program’s monitoring outside of work hours.
  • List all devices and programs that the software covers.
  • Discuss with employees how the program is necessary in relation to the nature of their job. Get their consent regarding the program, especially if the company would like to track employee-owned assets (such as a personal car, phones, tablet PCs, and laptops).
  • Restrict monitoring to the allotted work hours. There’s really no justifying monitoring activities beyond the scope and schedule of the work being done by the staff.

Simply put, it’s best to be as transparent as possible regarding the company’s workforce tracking activities. There’s typically no need to justify all the information generated by the software if employees know when they are being tracked and what they are being tracked for.

As important as it clearly is to ensure productivity and profitability by keeping a close eye on employees, it is just as important to give them the privacy they need as individuals. Employers have no right (or need) to investigate the personal lives of their employees.

With the ethical privacy practices on tracking workforce using high performing software in place, all kinds of benefits can be expected. There are also currently different workforce and asset tracking programs available. These are not only affordable, but also a breeze to use. If your company is looking for proven effective ways of boosting productivity and profitability, as well as improving the workers’ performance, then do give such provisions great consideration.

Oliver Threlfall is the CEO of TechLoc, a provider of innovative assets and workforce management technology for businesses. TechLoc asset tracking and business systems now have three international offices in the US, Canada, and Australia and continue to roll out all over the globe. A biology major at Deakin University and a born entrepreneur, Oliver also founded Steamatic Australia, a leading cleaning, and restoration firm servicing Australian businesses and families.

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License Key Management Software – A Guide



What is Software License Management?

So you’re probably wondering, “What is software license management?”

Software License Management involves the process of reducing, controlling, and documenting your total IT costs. License key management software helps control your IT costs, giving your team the organization needed to run effectively.

Types of Software Licenses

Here are the most common software licenses that are available:

  • General Public License: Covers software that comes at no charge and can be copied, modified, and used for free.
  • Database: While usually aligned to a device, database licensing demands special consideration due to the complex licensing complex and high cost that change by the vendor and might include the number of cores or servers, running against the installed databases. With databases, you have to get the correct license before using it for research or other projects.
  • Per Network: Cover all machines placed on one specific network.
  • Per-user: Restricted to one user that can use it on multiple devices (laptop or desktop) and requires the user to log in to verify their identity.
  • Per device or CPU: only required for one machine whether its a data center or user device.
  • Per Subscription: Managed via subscription by a device or user. They usually have an electric date.

Benefits of Good License Key Management Software

One key advantage is that your company will have all of its software licenses under control. On average, the average cost for unused software is about $259 per software. This sucks up your IT budget and wastes your precious resources. By monitoring and tracking your purchases, you are ensuring that every license accounted for is operating correctly.

The biggest benefit is that it’s a critical part in ensuring your software licenses are compliant with the EULA (End User License Agreement). If one device is using unlicensed software, you could face legal repercussions or some hefty fines.

Risks of Bad Software License Management

The Business Software Alliance is a company whose mission is to enforce compliance between businesses and advocate legal software. To fulfill this goal, the BSA uses court-ordered audits on organizations to ensure they are compliant. It does matter if they’re a small mom and pop shop to large government organization – the BSA will run an audit to ensure you’re operating legitimately.

When purchasing software, it’s important to remember that you down own the software. You have the right to use it under the EULA’s terms. If the BSA or any other auditor finds out that you’re not following the terms of the agreement, you’re exposing yourself to thousands or millions of dollars in legal penalties. The average fine for noncompliant licenses is $100,000 per license.

It’s recommended that you have regular internal audits to cover your bases before the BSA comes in. By managing the software licenses and uses, you’re eliminating the risk of unexpected penalties, negative audit results, and other signs of damage.


License key management software is necessary for startups and growing businesses. By getting a better grasp over your network’s license compliance, you have to ability to protect your company from unwanted lawsuits and fees. So get the right tool so you can upgrade your company’s overall license security.

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Network Olympus and Your Organization: A Quick Guide

Steven Sanders



Long gone are the days of direct monitoring to employees. While this system works, it’s better to have software that helps you monitor your corporate network. With Network Olympus, it gives you the ability to monitor the uptime and performance of the network appliances and computers.

We understand that performance is a key part of maintaining a long-term business. And with this system, you can get alerted if the performance indicators go below a certain level. Thus, using remote networks is a great way to ensure that your business is running properly while preventing insider threats from harming your organization.

Fortunately, we’ll show you why companies are looking at The benefits that the software gives you will help you stay ahead of your competitors.

Mobile Team Management

Being able to access your network remotely prevents the need to stay on site constantly. If you have to work from home or your local coffee shop, remote access does this for staff living in remote cities, offices, countries, or branches to assess the network’s performance – even if the software is installed on the headquarters.

This means that if your device doesn’t work in a remote expert, network specialists can help you fix the problem without too much viewing on your end. They can see the network maps and updated metric themselves.

Access Levels

Having access to a remote network give your team better-increased security. Some network administrators don’t like the concept of remote access is through using encrypted authentication and ensuring that the user logs in with the right method.

Another feature for security issue protection is by data encryption. By doing this, it allows you to customize the user access. Most of the Mount Olympus remote monitoring tools will give you access to the admin or user level to enable maps or dashboards. By managing this access to users, you’ll have complete control over your network and protect the connection.

Also, you should get a tool that will consistently update and create patches for any security holes that occur. While these security threats are common, good security tools help notify users once the patch is launched.  This allows you to take control of the advanced security measures fully.

Constant Access

When using network-olympus, users have more access because of their remote capabilities. As long as you’re on a network due to VPN connectivity and or a point-to-point, you’ll be able to manage and utilize connected devices on the network. Regardless of your location or where they’re located.

By having more remote capabilities for your IT team, you’ll have the flexibility to handle the tasks that the modern world demands. And you’ll have peace of mind because you can see your network from a glance, whether that comes from a city, country, or a world.

Concluding Thoughts

Overall, is perfect if you’re trying to manage a team of 10-50 employees. By using their software you’ll experience increased productivity, remote network management, and better employee communication. Thus, we suggest you try out Network Olympus and see how it improves the functionality of your team.

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Network Olympus: Why Use It?

Steven Sanders



IT Staff in Different Offices Can Monitor

If your IT team is spread out through multiple locations, who are responsible for helping monitor the network performance, the remote access enables for the staff in other cities, branches, countries, or offices to check the network performance – even if the software is installed on the headquarters.

This means that if the device is down at a remote location, a network expert can help you troubleshoot the issue without getting involved. And, he doesn’t have to ask you what you’re viewing on your end – he can see updated metrics and network maps himself.

Remain Mobile Without Neglect

Having the ability to access the network remotely means that your team doesn’t have to be on the site constantly. If you have to work from the local coffee shop or home, the remote access allows you to see the device status on your mobile device or laptop.

Mobile network monitoring helps users keep their network data, so they don’t have to risk outages due to lack of access.

Access Levels Are Managed For Better Security

Some network administrators might not like the idea of remote access due to the remote security threats lying behind it. One way to keep the network secure is through encrypted authentication and by making sure each user logs in with the same method.

Another form of protection against security issues is its ability to customize your user access. Most of Network Olympus remote monitoring tools will help you give access to the user or admin level to certain dashboards or maps. Managing the access to your users will help you keep the connection fully secure.

Also, get a tool that will consistently update and give patches to any security holes that surface. Although security threats are common, having good tools to notify your users once a patch has been released. This allows you to take advantage of improved security measures as much as possible.

With The Right Connectivity, You’ll Always Find Access

Network Olympus gives users more access due to its remote capabilities. As long as you’re on the network due to a point to point or VPN connectivity, you’ll be able to utilize and manage the connected devices within the network. Regardless of where they or you are located.

By giving more remote monitoring capabilities for you and your IT team, you’ll have enough flexibility to handle what the modern work world requires. And you can gain peace of mind that no matter where you’re at, you can see the network at a glance, whether it spans from a country, world, or city.


Basically, Network Olympus can be used to help you utilize your network. Not only does it have multiple features to help monitor your goods, but also helps keep your team on track. Thus, try to utilize it so you can keep your IT team running efficiently.

Need to learn more about Network Olympus?

Tell us in the comments below!

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